Description of Program:
Book sales to students and parents are conducted through a book
company, Scholastic, in the fall and spring. The fall sales are
at parent night and the following week. There is a second optional
sale during parent-teacher conferences. The spring sale is at an
optional time that is convenient for the school and book fair committee.
Major Responsibilities:
- Contact representative from Scholastic and arrange or confirm dates
- One month before sale, make flyers or announcement via bulletin announcing upcoming sale and to get volunteers
- Two weeks before sale, coordinate volunteer schedule to run fair and setup fair
- One week before sale, send out another announcement via bulletin announcing dates, times and procedures of fair. Request tables from Maintenance.
- Day before or day of fair, set up. Can take from 2-6 hours depending on the size of the fair
- Work the fair
- At the end of the fair, repack books to be picked up by Scholastic. Add up total revenue, complete paperwork for Scholastic. Fill out deposit ticket for Treasurer, deliver monies and send off paperwork to Scholastic.
It is helpful to attend a workshop offered by Scholastic to get ideas to set-up a successful fair. The workshops are offered periodically throughout the year.
General Responsibilities:
- Attend all monthly PSA meetings prepared to report on your program or function. If unable to attend, call the supervising vice-president with your report.
- Keep track of all time spent fulfilling your duties.
- Know the budget of your program, and stay within that budget. Submit revenues and expenditures to the Treasurer on a timely basis.
- Vote on measures placed before the PSA General Membership.
- Maintain current records of your job duties and the materials important to your program.
- Transfer all records to your successor on a timely basis.
- As a norm, when volunteering during school hours, volunteers should not bring small children. Guidelines found in the Parent-Student Handbook under "Visitors" (pg. 15) apply.